We are looking for a dynamic and experienced Senior Company Secretary to join our highly motivated Company Secretarial Services Team.
Key Responsibilities to include;
- Deliver the highest level of client standards across the business and identifying up- and cross-selling opportunities with clients.
- Assist with the management and control of Company Secretarial functions and ensuring the effective provision of the agreed company secretarial services to existing and prospective new clients, such as all aspects of the board and shareholder meeting processes, preparation of the annual meeting planner, maintenance of company registers and regulatory and statutory filings, are all done in a timely manner and in accordance with agreed service level agreements and deadlines.
- Ensuring all communications and requests are done and dealt with in a timely and professional manner.
- Taking ownership of tasks received and effectively communicating timely status updates with the team.
- Taking the initiative to stay abreast of and sharing with the Company Secretarial Services Team any relevant industry, regulatory, statutory and best practice updates, to include attending training for CPD purposes.
- Promoting and championing the Digital Board Portal Solution within the team, the wider business and with clients.
- Assisting with the training and on-boarding of any new team members and being committed to implementing the group and team culture, values and work ethos.
- Ensure adherence with ongoing statutory and regulatory requirements and deadlines.
- Liaise with Board Members of client companies to coordinate and attend Board Meetings as Company Secretary, collate and circulate board packs and draft, circulate and finalise minutes of meetings in a timely manner.
- Preparation and submission of statutory returns and Guernsey Registry submissions.
- Ensure client SLAs are adhered to.
- Assisting the audit of any companies subject to audit by supplying the relevant corporate documents and records.
- Other company secretarial related ad-hoc tasks as and when required.
- Motivate and mentor staff, leading in a manner which actively engages them, aiding results and developing organisational culture.
- Ensure that team objectives and performance align to meet business strategic objectives and performance, maintaining an active interest in its day-to-day operation.
- Automating processes and deliverables, while assessing the best systems to use for automation.
Skills and Experience
- Previous experience of a similar role.
- A minimum of 5 years relevant experience.
- Ideally a relevant professional qualification.
- In depth knowledge of Guernsey Company Law, GFSC Code of Corporate Governance and the Guernsey Regulatory environment.
- Understanding of the use of various corporate vehicles, investment holding companies, fund structures and listed entities.
- Experience dealing with key stakeholders, non-executive directors and senior business figures.
- Excellent computer skills including proficiency in Excel, Word, and Outlook.
- Strong communication, analytical skills and attention to detail.
- Work under pressure, independently, effectively prioritise, manage time & workload to meet clients’ needs.
- A proactive and organised approach, with the ability to assign and delegate workloads to junior members of staff.
- Methodical with a strong attention to detail.
- A strong communicator.
If you would like to find out more about this exciting role, please get in touch with Matt.Roland@aspidagroup.com or call us on 01481 741900
