Junior Company Secretary

Due to growing demand, we are looking for a Junior Company Secretary. 

You will be responsible for assisting the Company Secretarial Services team in developing and managing an industry leading Company Secretarial service provision.

Key Responsibilities:

  • Assisting the team to deliver the highest level of client standards across the business.
  • Assisting the team to operate in line with best practice and regulatory requirements while utilising leading technological solutions. Services include:
    • The formation and winding up of client entities
    • Maintaining statutory records and registers, dealing with notifications
    • Co-ordinate/attend client board/shareholder meetings, prepare agendas, produce board packs and take minutes
    • Ensure adherence to good Corporate Governance
    • Prepare notices, stock exchange announcements
  • Attending board meetings and drafting comprehensive set of minutes and matters arising in line with agreed turnaround timelines.
  • Assisting the team to ensure client satisfaction in line with established KPI’s and client SLAs together with annual client feedback reviews/surveys.
  • Assisting the team to ensure it fulfils its legal and statutory obligations.
  • Assisting the audit of any companies subject to audit by supplying the relevant corporate documents and records.

Key Performance Indicators (KPI’s):

  • 60% chargeable time and recoverability.
  • Accurate and timely regulatory maintenance of company registers and regulatory and statutory filings, are all done in a timely manner and in accordance with agreed service level agreements and deadlines.
  • Taking the initiative to stay abreast of and sharing with the team any relevant industry, regulatory, statutory and best practice updates, to include attending relevant training and professional development courses.
  • Ensuring all timesheets are up to date and assisting the team with the billing process and recovery of outstanding client invoices.
  • Drafting comprehensive set of minutes and matters arising in line with agreed turnaround timelines.

Ideal candidate:

  • Experience in taking and preparing minutes, whether in a paid or voluntary environment, looking to develop a career in governance.
  • Self-starter.
  • Attention to detail.
  • Active listener.
  • Excellent planning and coordination skills.
  • Able to meet deadlines, including multi-tasking and time management ability.
  • Effective communicator.
  • Interested in pursuing Chartered Governance Institute (formerly ICSA) or similar professional governance qualification.

To learn more about this role, please contact matt.roland@aspidagroup.com

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