Company Secretarial Services
We operate a team based philosophy, with experts in different fields throughout the Group.
Aspida has been providing professional and business support services to the global financial services community across a range of jurisdictions since 2001. We have supported numerous businesses and organisations in this period who have set up and become licensed in Guernsey through our unique proposition of providing people and resources, ensuring that they retain their own identify and independence, often lost in a more traditional administration/hosted arrangements.
Our clients include several international blue chip financial service providers. We include within our Guernsey based group a GFSC licenced Trust and Company Administrator and a GFSC licenced Fund Administration Company.
Your business will be serviced by a team of agile proactive and professional experts, delivering high quality, attention to detail Company Secretarial Services, tailored to meet clients’ specific and statutory needs, based in Guernsey, powered by a digitally enabled and efficient operating model.
Our Support Services Offering
- Board meeting management and support: preparation and distribution of notices and agendas, gathering of relevant reports for board packs, sending invitations to all parties, collation and circulation of relevant board packs and preparation of minutes and action points (powered by Nasdaq Boardvantage)
- Access to the wider group of experts at Aspida, to include but not limited to Governance, Risk Management and Regulatory Advice
- Annual General Meeting management and support: preparation and distribution of notices and agendas, collation of forms of proxy to ensure a quorum and taking minutes at AGM (powered by Nasdaq Boardvantage)
- Provision of meetings rooms as required for Board meetings and AGM
- Practical, pragmatic approach in delivering a professional service
- Digital and secure board meeting management portal
Our offering available from within our wider Group of GFSC licenced companies
- Guernsey Registry communications and submissions
- Maintenance of the statutory records and registers required by the Guernsey company law i.e. register of directors and secretaries and register of shareholders
- Provision of Registered office and Resident Agent
- Safekeeping of the statutory records and company seal
Our Support Services Offering
- Board meeting management and support: preparation and distribution of notices and agendas, gathering of relevant reports for board packs, sending invitations to all parties, collation and circulation of relevant board packs and preparation of minutes and action points (powered by Nasdaq Boardvantage)
- Access to the wider group of experts at Aspida, to include but not limited to Governance, Risk Management and Regulatory Advice
- Annual General Meeting management and support: preparation and distribution of notices and agendas, collation of forms of proxy to ensure a quorum and taking minutes at AGM (powered by Nasdaq Boardvantage)
- Provision of meetings rooms as required for Board meetings and AGM
- Practical, pragmatic approach in delivering a professional service
- Digital and secure board meeting management portal
Our offering available from within our wider Group of GFSC licenced companies
- Guernsey Registry communications and submissions
- Maintenance of the statutory records and registers required by the Guernsey company law i.e. register of directors and secretaries and register of shareholders
- Provision of Registered office and Resident Agent
- Safekeeping of the statutory records and company seal
Let's get digital!
Our CoSec experts are now powered by the digital board portal solution: Nasdaq Boardvantage
This means our CoSec services offering now includes the added benefit of our team of experts operating within a board portal digital solution, designed with robust security features and intuitive interface to enhance the effectiveness of meetings, collaboration and decision -making for boards, committees, and executive leadership teams.
What is a board portal?
A board portal is a secure platform designed specifically to enhance the effectiveness of meetings, collaboration and decision-making for boards, committees and senior leadership teams. Today, these teams can operate entirely paperless and board portals have been established as a must-have for corporate governance. Nasdaq Boardvantage is a board portal software with an intuitive interface and robust security features allowing boards and leadership teams to work together more efficiently, productively, and strategically.
Why digitise the board?
Relieved from many tedious administrative processes, a digitised board has more time and resources to focus on core fiduciary duties including financial oversight, strategic planning, and risk management. The paperless boardroom helps boards, committees and leadership teams enhance meeting effectiveness by streamlining corporate governance administration, digitising assessment and compliance processes, and powering strategic decision-making.
How secure is Nasdaq Boardvantage?
Nasdaq Boardvantage is hosted in a highly secure, hardened data center with no third party access. The board portal software includes full strength encryption, multi-factor authentication and certificates. Customer content is segregated into individual repositories and encrypted with unique keys. Only the customers’ authorised users can access protected data, barring even Nasdaq system administrators from viewing content.
How does Nasdaq Boardvantage help senior management and directors on the go?
Nasdaq Boardvantage offers tools purposely designed for approving initiatives, e-signing agreements, participating in meetings remotely, and for secure messaging and annotation sharing.
Benefits for the Board Member?
Manage tasks inside and outside the boardroom with Nasdaq Boardvantage. Board directors and senior executives get easy sign-on with biometric ID, intuitive notification and collaboration tools, and a suite of governance support services. Nasdaq Boardvantage helps make every aspect of board meetings and collaboration simpler and easier to manage. The platform’s intuitive interface and robust security features allow directors and leadership teams to work together far more efficiently, productively and strategically. Stay ahead of and manage tasks, communicate reliably with fellow directors and management, and drive strategic action before, during, and after meetings—inside or outside of the boardroom. All board members and executives need to be prepared for board meetings and ready to meaningfully contribute to conversations. Managing multiple logins and hopping between platforms takes up time that could be spent adding value to the business. With board software, board members and executives can collaborate through a centralised messaging system, and easily access information, in one place.
Benefits for the Company Secretary?
Built to meet the dynamic needs of the company secretary and meeting administrators, Nasdaq Boardvantage offers an exceptionally flexible and user-friendly interface with added security to help increase productivity during and in between meetings. Store everything needed in one secure place and easily manage corporate governance activities. Plan meetings and build board books, easily access and manage meeting materials, reliably and effectively communicate updates, directly edit materials in their native formats, customise TeamSpaces and permission settings and so much more.
Cyber security features?
Nasdaq Boardvantage incorporates end-to-end security features for governance and workflow management controlled from a central platform. Additionally, Customer Uploaded Content is hosted in environments protected by multiple layers of security, including application security, infrastructure security, process security, and physical and personnel security. Nasdaq Boardvantage is built with industry standard encryption and multi-factor authentication and they continually enhance security protocols for the Board Portal Software. Nasdaq Boardvantage is SOC 2 certified and the Information Security Management System (ISMS) that governs the information assets, business operations and physical locations for Nasdaq Boardvantage conforms to ISO 27001 requirements and is ISO 27001 certified.
Trusted by nearly 4,000 public, private and non-profit organizations worldwide, including 60 of the Fortune 100 and more than half of the Fortune 500, Nasdaq Boardvantage is distinguished as a leading board and senior leadership platform.
Nasdaq is committed to catalysing progress towards a more sustainable tomorrow. At the epicenter of the capital markets and technology, they are uniquely positioned to lead the acceleration of ESG excellence by empowering our communities with strategic solutions that have measurable and lasting impact. To find out more about Environmental, Social and Governance at Nasdaq, visit: https://www.nasdaq.com/esg
Trusted by nearly 4,000 public, private and non-profit organizations worldwide, including 60 of the Fortune 100 and more than half of the Fortune 500, Nasdaq Boardvantage is distinguished as a leading board and senior leadership platform.
Nasdaq is committed to catalysing progress towards a more sustainable tomorrow. At the epicenter of the capital markets and technology, they are uniquely positioned to lead the acceleration of ESG excellence by empowering our communities with strategic solutions that have measurable and lasting impact. To find out more about Environmental, Social and Governance at Nasdaq, visit: https://www.nasdaq.com/esg
Our people power
Regulatory alerts
Integrated control library
Maintain a consistent and accurate library of controls across the organisation.
Remediate regulatory issues
Ensure effective issue management by assigning clear accountability and aligning urgency and remediation timelines to risk tolerance.
Continuous risk assessments
Assess risk and controls as the regulatory environment changes with a continuous model.
Regulatory alerts
Integrated control library
Maintain a consistent and accurate library of controls across the organisation.
Remediate regulatory issues
Ensure effective issue management by assigning clear accountability and aligning urgency and remediation timelines to risk tolerance.
Continuous risk assessments
Assess risk and controls as the regulatory environment changes with a continuous model.
